October 16, 2007 Board Meeting
Call To Order (Chair - 3:00 p.m.) Flag Salute (Brian Love & North Port High Color Guard) Special Presentations/Moments of Pride1. SPECIAL PRESENTATIONS/MOMENTS OF PRIDEDescription
Resolution Surtax III - Board Chair
Recommendation N/A
Minutes: Board Vice-Chair Kathy Kleinlein addressed the issue of the renewal of the one penny sales tax (November 6, 2007) and impact fees. Recently a community group voted not to support the continuation of the one penny sales tax because the School Board has not increased impact fees. Any group who is willing to throw 45,000 children under the bus simply to move their agenda ahead is incallous and indifferent to our children's needs.
Board Chair Frank Kovach introduced the CYD students (Star Leadership Class).
Superintendent's Report2. SUPERINTENDENT'S REPORTDescription
NeXt Generation Update - Dr. Hal Nelson
Recommendation N/A
Minutes: Superintendent Norris asked Associate Superintendent Lori White to speak to the audience regarding specific procedures that have been put in place for Pine View the next school year; controlling the enrollment at 2250 students. Hearing of Citizens3. HEARING OF CITIZENSDescription N/A
Recommendation N/A
Minutes: Sgt. Toby Davis - SRO Update - to be placed under Superintendent's Report for future Board meetings
Robert Isposo - Pine View Teresa Bencie - Pine View Eligibility Assunta Swier - Pine View Eligibility Sara Winer - Pine View Admissions Priscilla Adams - Pine View Lottery Stephen Culp - Pine View Lottery Chippy Nallmi - Pine View School Choice Dr. Wayne Blake - Lottery at Pine View
Approval of Corrections to Consent Agenda4. APPROVAL OF CORRECTIONS TO CONSENT AGENDADescription N/A
Recommendation That the Board approves the corrections to the Consent Agenda.
Motions: | That the Board approves the corrections to the Consent Agenda. | - PASS | | Vote Results | Motion: Caroline Zucker | Second: Carol Todd | Shirley Brown | - Aye | Kathy Kleinlein | - Aye | Frank Kovach | - Aye | Carol Todd | - Aye | Caroline Zucker | - Aye |
Approval of Consent Agenda5. APPROVAL OF CONSENT AGENDADescription
N/A
Recommendation That the Board approves the Consent Agenda, consisting of items as a whole with action recorded as if it had been taken severalty.
Motions: | That the Board approves the Consent Agenda, consisting of items as a whole with action recorded as if it had been taken severalty. | - PASS | | Vote Results | Motion: Carol Todd | Second: Caroline Zucker | Shirley Brown | - Aye | Kathy Kleinlein | - Aye | Frank Kovach | - Aye | Carol Todd | - Aye | Caroline Zucker | - Aye |
Consent AgendaAPPROVAL OF MINUTES
6. APPROVAL OF MINUTESDescription N/A
Recommendation
That the October 2, 2007 (Gifted Task Force/Capital Workshop) and the October 2, 2007, (Regular Board Meeting) minutes be approved.
APPROVAL OF INSTRUCTIONAL/CLASSIFIED PERSONNEL REPORT
7. APPROVAL OF INSTRUCTIONAL/CLASSIFIED PERSONNEL REPORTDescription N/A
Recommendation That the Instructional/Classified Personnel Report be approved.
Attachment: October 16, 2007 Regular Bo.pdf Attachment: 10-16-07add.pdf RATIFICATION OF REASSIGNMENT OF STUDENTS TO SCHOOLS
8. RATIFICATION OF REASSIGNMENT OF STUDENTS TO SCHOOLSDescription
Reassignment of students to schools within the county have been approved by the administration or recommended by the Student Reassignment Appeal Board, in accordance with policies of the School Board. They are presented for formal ratification.
Recommendation That the reassignment of students to schools be ratified as presented.
Attachment: rptBoardDate October 16.pdf GENERAL ITEMS
9. APPROVAL OF SCHOOL IMPROVEMENT PLANS, SAC ROSTERS AND SAC OPERATIONAL GUIDELINESDescription 2007-2008 School Improvement Plans, SAC Rosters, and SAC Operational Guidelines as posted on the School Board Web Site.
Recommendation That the 2007-2008 School Improvement Plans, SAC Rosters, and SAC operational Guidelines be approved as presented.
AGREEMENTS/CONTRACTS
10. APPROVAL OF CONTRACT BETWEEN THE YMCA'S HOMELESS CHILDREN AND YOUTH PROGRAM AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDADescription The Florida Department of Education has reapproved the Homeless Services Project, retroactive from July 1, 2007 through June 30, 2008. The YMCA will provide case management, community coordination and an in-service package related to best practices for the education of homeless students.
Recommendation That the School Board approve the contract between the YMCA's Homeless Children and Youth Program and the Sarasota County School Board.
11. APPROVAL OF AGREEMENT WITH CITY OF NORTH PORTDescription This agreement will allow for non-paid career technical work experience for Exceptional Student Education students from North Port High School, ages 15 to 18 years olds, in 10th through 12th grade, to learn the day to day business operations at the City of North Port.
Recommendation That the School Board approve the agreement between the Vocational Instructional Program and the City of North Port, as presented.
Attachment: NP City of Oct2007.pdf 12. APPROVAL OF AGREEMENT WITH VENICE AREA CHAMBER OF COMMERCEDescription
This agreement will allow for non-paid career technical work experience for students 16 years and older, in 10th, 11th, and/or 12th grades with either a specific learning disability and/or educable mentally handicapped from Venice High School to learn day to day business operations at the Venice Area Chamber of Commerce.
Recommendation That the School Board approve the agreement between the Vocational Instructional Program and the Venice Area Chamber of Commerce, as presented.
Attachment: Venice Area CofC 101607.pdf 13. APPROVAL OF 310 CONTRACT BETWEEN THE SCHOOL BOARD OF SARASOTA COUNTY AND YMCA TO PROVIDE AFTER SCHOOL TUTORIAL SERVICES TO HOMELESS STUDENTS DURING 2007-2008 SCHOOL YEARDescription
The YMCA will provide after-school tutorial services for homeless students at various locations throughout Sarasota County for the 2007-2008 school year. This contract is not to exceed $25,000.00, paid through Title I funds.
Recommendation That the School Board of Sarasota County approve the 310 contract with YMCA for after-school tutorial services to homeless students.
14. APPROVAL OF CONTRACTED SERVICES WITH LOURAWLS PRODUCTIONSDescription
This contract in the amount of $19,135.92, is for dance instruction at Southside Elementary, from October 22, 2007 through May 30, 2008.
Recommendation That the contract with Lourawls Productions be approved as presented.
15. APPROVAL OF CONTRACTED SERVICES WITH PROFESSIONAL EDUCATION SERVICES, LLCDescription This contract is for program evaluation/design work and the evaluation of the Performance Based Diploma Project.
Recommendation That the contract with Professional Education Services, LLC be approved as presented.
GRANTS
16. APPROVAL OF THE EXECUTIVE INTERNSHIP PROGRAM APPLICATION TO THE ANDRUS LEGACY AWARD FOR INNOVATION FOR RIVERVIEW HIGH SCHOOL Description COMPETITIVE: Funds in the amount of $10,000.00, will enhance student achievement in the Executive Internship Program.
Recommendation That the School Board of Sarasota County approve the Executive Internship Program grant application.
Attachment: Executive Internship GAF.pdf 17. APPROVAL OF THE INTEGRATING ACTIVE TECHNOLOGIES GRANT APPLICATION TO BEST BUY FOR RIVERVIEW HIGH SCHOOLDescription COMPETITIVE: Grant funds in the amount of $10,000.00, will allow for increased access to ACTIVboards.
Recommendation That the School Board of Sarasota County approve the Integrating Active Technologies grant application.
Attachment: Integrating Active Tech.pdf 18. SEC EDUCATION TASK FORCE GRANTDescription This project funds in-the-field experiences for students at Booker High School for students enrolled in science programs. This is a continuation of a grant from 2006-07, and represents Year 2 of a three-year project. Written curriculum and instructional activities are being produced and field tested by teachers and students. This is a collaborative effort between SCSB and the Science Education Consortium. The district's contribution to this project is $65,000 for 2007-08.
Recommendation To approve Year 2 of a 3-year project with the SEC Education Task Force.
FIELD TRIPS
19. APPROVAL OF RIVERVIEW HIGH SCHOOL'S MUSIC-WIND ENSEMBLE FIELD TRIP TO GATLINBURG, TENNESSEE, ON MAY 1, 2008 THROUGH MAY 4, 2008Description This trip will give students the opportunity to meet and hear other highly rated high school bands from around the country. Outside of the music education, students will enjoy a rich history education by visiting the Smoky Mountain National Park on a guided tour. They will be given the opportunity to learn the history of the Appalachian Mountains and its' culture.
Recommendation That Riverview High School's Music-Ensemble field trip to Gatlinburg, Tennessee, on May 1, 2008 through May 4, 2008, be approved.
20. APPROVAL OF BOOKER HIGH SCHOOL'S VOCAL JAZZ ENSEMBLE FIELD TRIP TO BOSTON, MASSACHUSETTS, ON FEBRUARY 8, 2008 THROUGH FEBRUARY 10, 2008Description As three time defending champions for Vocal Jazz Ensemble and one time defending champions for Jazz Combo, students will compete with approximately 3000 high school students from the east coast. Students will also participate in tours of the Berklee College of Music. While in Boston, students will participate in scholarship auditions.
Recommendation That Booker High School's Vocal Jazz Ensemble field trip to Boston, Massachusetts, on February 8, 2008 through February 10, 2008, be approved.
EXPULSIONS
21. EXPULSION CASE NO. 07-271Description
School Policy 5.34(4), permits the Board to hold in abeyance the expulsion of a student if the student participates in a recognized alternative-to-expulsion program. This student is being placed in JOBS, etc.
Recommendation That Expulsion Case No. 07-271, be held in abeyance per School Board Policy 5.34.
Attachment: EXPULSION CASE NO. 07-271.pdf (Confidential Item) 22. EXPULSION CASE NO. 07-410Description
The student listed in Expulsion Case No. 07-410, is in violation of an accepted Expulsion Settlement Agreement for alternative school placement. On May 22, 2007, the student listed in Expulsion Case No. 07-410, violated School Board Policy 5.32(1)(J), Possession, Use, or Sale of Controlled Substances. It is the recommendation of the Superintendent that the student be expelled from the Sarasota County Schools until June 1, 2008.
Recommendation That in accordance with provisions of Sections 1006.07(1)(a)(b), Florida Statutes and School Board Policy 5.34, the holding of a hearing having been waived by the student/parent, the recommendation as specified in Expulsion Case No. 07-410, to expel the student referenced therein from the Sarasota County Schools, be approved effective immediately for the remainder of the 2007-2008 academic year, until June 1 of the summer session.
Attachment: EXPULSION CASE NO. 07-410.pdf (Confidential Item) 23. EXPULSION CASE NO. 08-023Description
On September 12, 2007, the student listed in Expulsion Case No. 08-023, violated School Board Policy 5.32, Zero Tolerance (1)(e). It is the recommendation of the Superintendent that the student be expelled from the Sarasota County Schools until July 30, 2008.
Recommendation That in accordance with provisions of Sections 1006.07(1)(a)(b), Florida Statutes and School Board Policy 5.34, and the holding of a hearing having been waived by the student/parent, the recommendation as specified in Expulsion Case No. 08-023, to expel the student referenced therein from the Sarasota County Schools, be approved effective immediately for the remainder of the 2007-2008 academic year, the 2008 summer session, until July 30 of the 2008-2009 academic year.
Attachment: EXPULSION CASE NO. 08-023.pdf (Confidential Item) 24. EXPULSION CASE NO. 08-028Description
On September 17, 2007, the student listed in Expulsion Case No. 08-028, violated School Board Policy 5.32(1)(e), Zero Tolerance. It is the recommendation of the Superintendent that the student be expelled from the Sarasota County Schools until July 30, 2008.
Recommendation That in accordance with provisions of Sections 1006.07(1)(a)(b), Florida Statutes and School Board Policy 5.34, and the holding of a hearing having been waived by the student/parent, the recommendation as specified in Expulsion Case No. 08-028, to expel the student referenced therein from the Sarasota County Schools, be approved effective immediately for the remainder of the 2007-2008 academic year, until July 30 of the 2008-2009 academic year.
Attachment: EXPULSION CASE NO. 08-028.pdf (Confidential Item) 25. EXPULSION CASE NO. 08-034Description On September 13, 2007, the student listed in Expulsion Case No. 08-034, violated School Board Policy 5.34(1)(d), Theft. It is the recommendation of the Superintendent that the student be expelled from the Sarasota County Schools until October 1, 2008.
Recommendation That in accordance with provisions of Sections 1006.07(1)(a)(b), Florida Statutes and School Board Policy 5.34, and the holding of a hearing having been waived by the student/parent, the recommendation as specified in Expulsion Case No. 08-034, to expel the student referenced therein from the Sarasota County Schools be approved effective immediately for the remainder of the 2007-2008 academic year, the 2008 summer session, until October 1, 2008 of the 2008-2009 academic year.
Attachment: EXPULSION CASE NO. 08-034.pdf (Confidential Item) FACILITIES
26. APPROVAL AND/OR RATIFICATION OF FACILITIES SERVICES CHANGE ORDER(S)Description
The Change Order(s) are summarized on the enclosure for ease of review.
Recommendation That the Facilities Services Change Order(s) be approved and/or ratified as presented.
Attachment: 101607AUTODOORCO1.pdf Attachment: FSD-ChangeOrderSummary2008.pdf Attachment: 101607FVECO2.pdf 27. ACCEPTANCE OF SUBSTANTIAL COMPLETION FOR PINE VIEW SERVING LINE MODIFICATIONSDescription The contractor has prepared the Certificate of Substantial Completion. The project is substantially complete in accordance with the contract documents.
Recommendation That the work performed by Jon F. Swift, Inc. for Pine View Serving Line Modifications be accepted as substantially complete as of August 16, 2007.
Attachment: 101607SUBCOMPV.pdf 28. ACCEPTANCE OF SUBSTANTIAL COMPLETION FOR VENICE MIDDLE SCHOOL BUILDING #4 COMPUTER LABDescription The contractor has prepared the Certificate of Substantial Completion. The project is substantially complete in accordance with the contract documents.
Recommendation That the work performed by Jon F. Swift, Inc., for Venice Middle School Building #4 Computer Lab, be accepted as substantially complete as of August 20, 2007.
Attachment: 101607SUBCOMVMS.pdf 29. ACCEPTANCE OF SUBSTANTIAL COMPLETION FOR VENICE MIDDLE SCHOOL CAMPUS IMPROVEMENTSDescription The contractor has prepared the Certificate of Substantial Completion. The project is substantially complete in accordance with the contract documents.
Recommendation That the work performed by Jon F. Swift, Inc., for Venice Middle School Campus Improvements, be accepted as substantially complete as of September 20, 2007.
Attachment: 101607SUBCOMVMSRENOV.pdf CONSTRUCTION
30. ACCEPTANCE OF SUBSTANTIAL COMPLETION FOR THE GLENALLEN ELEMENTARY SCHOOL: PORTABLE CLEAN-UP SUMMER 2007 PROJECTDescription The project manager has prepared the Certificate of Substantial Completion and the final punch list. The project is substantially complete in accordance with the contract documents. A copy of the final punch list is available for review at the Construction Services Department.
Recommendation That the work performed by Magnum Builders of Sarasota, Inc. for the Glenallen Elementary School: Portable Clean-up Summer 2007 project be accepted as substantially complete as of 9/27/2007.
Attachment: BAIenc10-16-07GlenallenPortCleanupSC.pdf 31. ACCEPTANCE OF SUBSTANTIAL COMPLETION FOR THE RIVERVIEW HIGH SCHOOL - SITE PREPARATION PROJECTDescription
The architect has prepared the Certificate of Substantial Completion and the final punch list. The project is substantially complete in accordance with the contract documents. A copy of the final punch list is available for review at the Construction Services Department.
Recommendation That the work performed by W.G. Mills, Inc. for the Riverview High School - Site Preparation project be accepted as substantially complete as of 7/19/2007.
Attachment: BAIenc10-16-07RHS-SitePrepSC.pdf 32. APPROVAL OF NON-EXCLUSIVE UTILITY EASEMENT AT LAKEVIEW ELEMENTARY SCHOOL BETWEEN THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA AND FLORIDA POWER & LIGHT COMPANYDescription This easement will assign an easement for the construction, operation and maintenance of underground electric utility facilities (including wires, cables, conduits, and appurtenant equipment) to be installed from time to time; with the right to reconstruct, improve, add to, enlarge, change the voltage, as well as the size of and remove such facilities or any of them within an easement ten (10) feet in width. This easement has been approved by the School Board attorney.
Recommendation That the Non-Exclusive Utility Easement at Lakeview Elementary School between the School Board of Sarasota County, Florida, and Florida Power and Light Company be approved as presented.
Attachment: BAIenc10-16-07LakevwFPLeasmnt.pdf 33. APPROVAL AND/OR RATIFICATION OF CONSTRUCTION SERVICES CHANGE ORDER(S)Description
The Construction Services Change Order(s) have been summarized on the enclosure for ease of review. These change order(s) collectively total a decrease of $274,633.67 in contract amounts.
Recommendation
That the Construction Services Change Order(s) be approved and/or ratified as presented.
Attachment: BAIenc10-16-07CSD-CO.pdf FINANCE
34. APPROVAL OF GROUP TERM AND VOLUNTARY LIFE INSURANCE PROGRAM WITH HARTFORD LIFE INSURANCE COMPANYDescription The district received eleven (11) responses to RFP #8032 for group term and voluntary life insurance benefits effective 01/01/2008. The recommended proposal is from the Hartford Life Insurance Company (The Hartford). Their proposed rate per $1,000 of coverage for the School Board paid base benefit is $0.11, which is 31.3% lower than the expiring rate. The annual cost to the district will be $375,755 or an annual savings of $170,798 and the rate is guaranteed for 36 months. The voluntary life insurance (purchased by employees) rates are 25.1% lower than the expiring rates and guaranteed for 36 months.
Recommendation That the group term and voluntary life insurance proposal from The Hartford, with an effective date of January 1, 2008, be approved as presented.
Attachment: FINAL 2008 Life Ltr 10-02-07.pdf Attachment: Group & Vol Life 01_01_08 RFP8032.pdf 35. APPROVAL OF GROUP LONG TERM DISABILITY INSURANCE PROGRAM WITH METLIFE INSURANCE COMPANYDescription The district received ten (10) responses to RFP #8033 for group long term disability insurance benefits effective 01/01/2008. The recommended proposal is from MetLife Insurance Company (MetLife). Their proposed rate per $100 of payroll for the School Board paid base benefit is $0.18, which is 35.7% lower than the expiring rate. The annual cost to the district will be $406,882 or an annual savings of $226,045, and the rate is guaranteed for 36 months. The terms and conditions of the policy are the same, or better than, the expiring program.
Recommendation That the group long term disability insurance proposal from MetLife, with an effective date of January 1, 2008, be approved as presented.
Attachment: FINAL 2008 Disability Ltr 10-02-07.pdf Attachment: Group LTD 01_01_08 RFP8033.pdf 36. APPROVAL OF SUPERINTENDENT'S FINANCIAL STATEMENTS FOR THE MONTHS ENDING JULY 31, 2007 AND AUGUST 31, 2007Description The Superintendent's Financial Statements for the months ending July 31, 2007 and August 31, 2007, do not reflect any unexpected trends at the early period in the 2007-08 fiscal year. The negative trend in the General Fund will continue until approximately November when property taxes are received, as is seen every year. However, the deficit will increase because of the budgeted decrease in fund balance in the General fund due to State cuts. The Food Service Fund showed a negative unreserved fund balance in July and monies will have to have monies transferred from other sources on a temporary basis. The Food Service Fund is reliant upon reimbursement from the Federal Government and payment of student meals. With school starting later this year, the Food Service Fund was slower in receiving payment from these two sources. The fund balance trend reversed itself during August.
Recommendation That the Board approves the Superintendent's Financial Statements for the months ending July 31, 2007 and August 31, 2007.
Attachment: July.pdf Attachment: August.pdf New Business37. ACCEPTANCE OF GUARANTEED MAXIMUM PRICE PROPOSAL AND APPROVAL OF CONTRACT FOR CONSTRUCTION FOR THE NORTH COUNTY TECHNICAL HIGH SCHOOL "BBB" PROJECTDescription
Under the terms of the 5/15/2007 (Item #37) Board approved "Agreement between Owner and Construction Manager for Pre-Construction & Bidding Services", the Director of Construction Services and a member of the Professional Services Selection Committee (PSSC) have successfully negotiated a contract with Willis A. Smith Construction, Inc. for the North County Technical High School "BBB" project. This contract was negotiated on 10/1/2007. As indicated, the 5/15/2007 agreement included pre-construction and bidding services only. The Guaranteed Maximum Price (GMP) of this contact is $15,039,639.00. This contract, which is the standard document utilized for all of the District's construction contracts, is available for review at the Construction Services Department. The School Board attorney has approved the use of this GMP proposal acceptance form and contract. Funds for this contract are available in the project budget.
Recommendation #37-That the Guaranteed Maximum Price Proposal be accepted as presented and the Contract for Construction for the North County Technical High School "BBB" project be approved as presented.
Attachment: BAIenc10-16-07TechHS-GMPform.pdf
Motions: | #37-That the Guaranteed Maximum Price Proposal be accepted as presented and the Contract for Construction for the North County Technical High School "BBB" project be approved as presented. | - PASS | | Vote Results | Motion: Kathy Kleinlein | Second: Caroline Zucker | Shirley Brown | - Aye | Kathy Kleinlein | - Aye | Frank Kovach | - Aye | Carol Todd | - Aye | Caroline Zucker | - Aye |
38. APPROVAL TO ADVERTISE REVISED SCHOOL BOARD POLICY 2.26Description The revision to School Board policy 2.26 provides for the School Board to annually decide whether to authorize the Superintendent to approve acceptable school 30-hour plans for professional development that are submitted in accordance with the provisions of the collective bargaining agreement.
Recommendation #38-That the advertisement of the revisions to School board policy 2.26 be approved as presented.
Attachment: Policy 2.26.pdf
Motions: | #38-That the advertisement of the revisions to School board policy 2.26 be approved as presented. | - | | Vote Results | Motion: Caroline Zucker | Second: Shirley Brown |
Motions: | Board Vice Chair Kathy Kleinlein offered a friendly amendment to have a change made to Superintendent and Associate Superintendent, so that the policy is aligned with the verbiage in the collective bargaining agreement. | - PASS | | Vote Results | Motion: Kathy Kleinlein | Second: Caroline Zucker | Shirley Brown | - Aye | Kathy Kleinlein | - Aye | Frank Kovach | - Aye | Carol Todd | - Aye | Caroline Zucker | - Aye |
Announcements/Comments39. ANNOUNCEMENTS/COMMENTSDescription
N/A
Recommendation N/A
Adjournment40. ADJOURNMENTDescription N/A
Recommendation N/A
Minutes: The Chair adjourned the regular Board meeting at 4:25 p.m.
We certify that the foregoing minutes are a true account of the regular Board meeting held on October 16, 2007 and approved at the regular Board meeting on November 6, 2007. |